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We have had a turnover in Secretaries. I am the third in 9 months. A number of minutes have not been approved because of inaccuracies. I have corrected them through the use of audio. How should these minutes be signed so as to present them to ethe board for approval?
Dear CW,
The person who wrote the minutes should sign the minutes. Then the minutes should be presented to the board for approval. At that time, corrections can be made. It is done by crossing a single line through the mistake and writing above it or out in the margin. Then initial it. When that is done, and the minutes are approved as corrected, then you can write at the bottom of the page, the date approved and your initials.
I hope that the minutes include only what was done and not the discussion. You may find our book, "Robert's Rules of Order Simplified and Applied," help in writing and correcting the minutes.
Cheerio,
Little Ben
Question submitted by CW on November 12, 2016