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STUDENT LEADER SPECIAL:
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| Free Sample Lessons in Robert's Rules of Order
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Videos and Books
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NewYork.ORG
NewYork.ORG can be found on theInternet at http://www.NewYork.org.The quick and easy place to find any business or organization with an office in New Yorkwhich has a web page in the internet. Another innovative web site from Robert McConnellProductions.
Parlez-vous.com
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Instructional Video About Parliamentarian Procedure
We also offer an 80 minute video "Parliamentary ProcedureMade Simple: the Basics" which shows and tells exactly how to follow the mostbasic and most useful procedures in "Robert's Rules of Order," the most popularParliamentary Authority in the United States and Canada. Click
If you would like a brochure mailed to youabout either Parliamentary Procedure Made Simple: The Basics,NEW BOOK: Robert's Rules of Order-Simplified& Applied, How to Conduct a Meeting,
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Free Report Based on "Robert's Rules ofOrder"
We offer a free report (based on "Robert's Rules of Order"), entitled"How to Have More Effective Meetings." This informative free report offers manyimportant ideas on how to make your meetings run more smoothly. Send an e-mail to
Information - How to Have MoreEffective Meetings
ATTENTION MEMBERS OF ORGANIZATIONS
How many times have you attended a meeting which promised to be "brief", andthen has gone on and on and on for hours?
There is a solution. Know the rules of order in a meeting and use them!
The most effective meetings that I have attended have been conducted by a president whoknows Robert's Rules of Order, who has sent the agenda has provided any pertinentinformation to the members before the meeting and has provided paper and pencil for themembers to write down motions.
Lets take a look at these factors:
2. Another time waster is ill-conceived motions. Providing members with paper and pencil to write a clearly thought out motion can save time because it doesn't have to be amended many times to make it clear; or it doesn't have to be withdrawn and then start over again. A well thought out motion includes what the group is to do, how and when it is to be done and how much time and money is to be spent.
3. Here's another way to save time: Give the people the information they need before the meeting so they can have their ideas well formulated before they discuss them.
4. Another time waster is calling on committee chairmen to give reports when they don't have one to give or they aren't there. The president should call every committee chairman who is to give a report before the meeting to make sure that he/she will be at the meeting and have a report to give. Only those chairmen who have a report ready to give should be called on. To expedite the giving of reports, chairmen should sit in the front so that they don't waste time getting to the front to give their reports. If you have a committee that is researching a project and that committee is supposed to give a recommendation to the members in its report, phrase the recommendation as a "motion", not a recommendation. The motion should come at the end of the report, and the reporting member of the committee (usually the chairman), states: "By direction of the committee, I move that ...." A motion coming from a committee does not need a second because at least one other committee member has agreed that it should be discussed. This cuts out a step. If a committee makes a recommendation, someone still has to make a motion to accept the committee's recommendation.
5. The President needs to know when to call for the vote: Let's say someone has made a motion, and the chair has repeated it. "It is moved and seconded to.......Is there any discussion?" If the chair looks around and no one is standing to discuss it , the chair can say, "As many as are in favor say 'Aye'. (wait for the response from the group) Those opposed say, 'No'." (wait for response) Announce the vote. "The 'Ayes' have it and the motion is carried and we will do........So & so will carry it out." or, "The 'noes' have it and the motion is lost." Then go on to the next business in order.
6. Another thing many people don't know is that a member can only speak twice to a motion, but only after everyone who wants to speak for the first time does so. This certainly keeps debate going and stops any member that is always popping up to talk after each member speaks.
7. An effective president, a leader, provides his membership with information so that they know how to keep meetings moving too.
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Links to Other Parliamentary Information Sites
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For more info contact:
Robert McConnell
VOICE: 253-265-3184 or 1-800-532-4017
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Last Updated: September 26, 2007
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